Accounting and Finance Tab
Everything you need to know about merchant accounts, managing payments, policies, and accounting.
By Samantha and 3 others4 authors34 articles
- Choose your Organization's Payment OptionsDefine your taxes, fees and which payment methods are accepted in your store.
- How Sales Taxes are CalculatedLearn how we use 'Banker's Rounding' to determine how taxes are rounded.
- Cancellation PoliciesAutomatically apply cancellation policy and credit calculations to a session activity based on the criteria you set.
- Configure InstallmentsGive your clients the option to pay in post-dated installments.
- The 10-Day Installment DelayYou can impose a minimum delay of 10 days between the date of purchase and the 1st future installment.
- Order & Set up your PAX A920 Integrated Terminal(s) (Paysafe only)Instructions on how to obtain and connect your Pax A920 card reader, an integrated terminal compatible with the Paysafe payment processor.
- The Action centerStay on top of failed payments, prompt clients to update expiring cards, and clean up account balances faster than ever.
- Integrated Payment TerminalsServe clients efficiently with a WiFi terminal that automatically updates payment details in SmartRec.
- What's Changing in Accounting?What to expect as we enhance SmartRec’s accounting features.
- Chart of accountsManage your general ledger (GL) setup in the Accounting and finance > General ledger > Chart of accounts subtab.
- System ledger accounts & their role in cash & accrual journal entriesLearn why a particular ledger account type is used in journal entries.
- Ledger account assignments (for those that practice accrual)Use the Assignments workbook in Excel to map which ledger accounts to use in journal entries, for every transaction (for accrual only).
- How to set up bad debt ledgersA bad debt ledger is an optional expense account that records write-offs as a separate loss instead of reduced revenue. Learn how to set one up, how it impacts write-off…
- Cash accounting & journal entriesA quick cheat sheet on cash accounting and how cash-basis journal entries are generated in SmartRec.
- Journal entries report (for accrual)Learn how to read and search for journal entries for accrual accounting.
- Journal entry scenarios (for accrual)Accrual journal entry examples based on what is invoiced; and when revenue is recognized immediately or deferred.
- How Revenue is Deferred and Recognized in SmartRecLearn how SmartRec defers revenue for each occurrence type on an accrual basis.
Merchant Account (Paysafe)
Information on Paysafe merchant account page and Adyen payouts page.
Amilia Payments
Documentation about payment processing in SmartRec, including payouts, terminals, disputes, and reconciliation with Amilia Payments.
- Dispute Management (Amilia Payments)Understand how chargebacks work in SmartRec and how to manage them from start to finish.
- Payouts page (Amilia Payments )View and understand your bank transfers with the Payouts page. This is for organizations on Amilia Payments (powered by Adyen).
- Integrated Payment Terminals (Amilia Payments)Get started with payment terminals powered by Adyen, in SmartRec. You’ll learn which models we support, how to place an order, terminal setup instructions, how to process a transaction, and…
- Amilia Payments: Managing Payments, Refunds, and CancellationsLearn how to process payments, manage refunds, understand ACH timelines and handle cancellations with Amilia Payments in SmartRec.
- Amilia Payments Onboarding FormComplete the Know your Customer (KYC) check to get started with Amilia Payments.
- Amilia Payments is switching from Net to Gross PayoutsOn October 1, 2026, organizations using Amilia Payments will move from Net Payouts to Gross Payouts.
- Get Ready for Tax Time and RL-24sLearn how to prepare yourself for the upcoming tax and RL-24 season!
- RL-24s in 5 Easy StepsThe childcare expenses tax credit is for Quebec organizations that offer daytime childcare services, excluding extracurricular activities.
- Email Template to Participants to Prepare for RL-24'sWe strongly encourage informing your clients of the details needed to issue RL-24's.