A physical, post-dated check is recorded as a successful payment once it has been deposited in SmartRec. You still must physically deposit the check at your banking institution, who will notify you in the event it's been refused.
Post-dated checks can be deposited in two ways:
Deposit Post-Dated Checks from the Operations Menu
You can deposit post-dated checks for one client, or multiple clients simultaneously. This is also a great way to view and keep track of upcoming post-dated checks.
In the Clients>Accounts subtab:
Open the Operations menu and select Deposit post-dated checks.
A new window appears to show every client account with a post-dated check.
Search for the client record(s) or click the headers to change the client ranking.
Select all clients by checking the top Name box or select individually.
To deposit for multiple clients, click the Operations menu and then Cash in.
To deposit for one client at time, click Cash in under the Actions column.
Deposit Post-Dated Checks from the Upcoming Payments subtab
You can deposit post-dated checks for a specific client within their account. Post-dated checks are not automatically recorded under client billing on the specified date. An admin must manually deposit the post-dated check when the date rolls around.
In the client's account, click on Upcoming payments:
If any post-dated checks exist, you will see a Checks section.
Find the post-dated check and click on Deposit Check under the Actions column. You can't select multiple post-dated checks at once.
This will record the check payment under client billing. Remember, you must still physically deposit the check at your banking institution to receive the funds.
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