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1. General information
Name (mandatory): Provide an English name and a French name so that it can match the user's preferred language.
Internal description (optional): Provide a brief description of this facility, in both official languages (if necessary). Only administrators can see this description.
Parent location: A parent location is a whole that can be split up into parts that can each be reserved separately.
A parent location can be divided into parts (child facilities) that are reserved independently (e.g. a gym separated into 'mat 1' and 'mat 2', or a pool split up into lanes). If this facility is a whole that cannot be divided, select None.
If this facility is a child facility, it means it's a part of a greater whole ('mat 1' in the gym, for instance). Select the name of the parent location in the drop-down. Child facilities inherit their address and opening hours from their parent facility (which is why those sections cannot be edited).
Tags: Assigning tags facilitates filtering for a facility in the Calendar, by using the Location tag field. Tags can only be used and seen by admins.
Ledger code: Assign a ledger code to your facility for billing purposes.
Setup options indicate to staff how the facility should be prepped. If you offer online facility bookings, clients can choose from your list of setup options when making a reservation. Setup options are not available in reports.
Setup options are visible in:The Facilities>Calendar - in the title of the admin booking, or in the event details for an online booking.
In the store, while booking an online facility.
On the client's invoice confirmation after booking an online facility
In the Amilia app for staff - click the event to see the setup option in the event details.
Rental agreement pricing: Select which pricing schedules may apply if an administrator reserves a booking with an invoice in the facility Calendar.
Facility size: This field is optional.
Click Save when finished.
Do you need to create another facility that shares many of the same characteristics as an existing one? Instead of creating a new facility from scratch, click on the Actions icon next to the name of the facility and select Duplicate.
A window will appear asking how many duplicates you want to create. Indicate the number and click on Create duplicates. The duplicated facilities will appear.
Click on a duplicated facility to make the necessary changes to its configuration.
2. Location
Enter this facility's address. This is not mandatory but provides clarity for your clients. Only parent facilities can edit this section. Child facilities automatically inherit their parent's location.
3. Opening hours
Provide this facility's opening hours. Only parent facilities can edit this section. Child facilities automatically inherit their parent's opening hours.
4. Online bookings
Our Facility Bookings feature lets you showcase your facilities in the store and allows your participants to book their own reservations. Click here to learn more!