In the Accounting and finance>Payments subtab, you can set up:

  1. Accepted payment types

  2. Sales tax application

  3. Service fees and One-time fees

  4. Client balances


1. Payments

Apply a checkmark to the payment method(s) that clients can use in your Amilia store. Keep in mind you must still configure which payment type is accepted for each individual activity, membership, class pack, merchandise item and fundraiser. If you do not configure a payment type for each kind of item, clients will be able to checkout without paying online.

💵 Online payments (merchant account required)

  • Credit Cards: By clicking this option your organization accepts payments with Discover, Visa and Mastercard. Prepaid credit cards are also accepted at checkout. 

  • eChecks: By clicking this option your organization accepts payments using a client's banking information (i.e. online checks).

👉 If you would like to accept Visa Debit payments, please contact us at support@amilia.com.

👉 👉 If you would like to accept Amex payments, please contact them to open a merchant account. Once this is done, please contact us at support@amilia.com.

💵 Offline payments (no merchant account required) 

  • Check, Cash, etc.: Offline payments allow your client to pass through checkout without paying online.  They will have to pay you on the premises. 

2. Sales Tax

Your sales taxes are applied to items in your store. If you modify these settings in the future, you must manually modify the tax settings of all existing items. Only items that are created moving forward will automatically assume the characteristics of your modified settings.

  • Click Modify to customize which item types will receive the sales tax. 

  • 'Applied after previous' is a tax setting available in Quebec.  If enabled, the QST tax is only calculated after the GST has been added to the price of an item (as opposed to the QST and GST being calculated separately on the price of an item).
    Ex: $10.00 x 0.05 = $0.50 (GST)
          $10.50 x 0.095 = $0.9975 (QST)
          Total bill: $11.50

3. Service Fees and One-Time Fees 

A service fee can be charged each time a client registers online or simply once (one-time fees are charged to existing clients on their next purchase). This fee appears as a separate item on the invoice. Regular service fees can be customized whereas one-time fees are limited to a lump sum.

4. Client Balances

By applying a check mark to this box, clients can pay their outstanding balance via their Amilia user account. Otherwise, clients may only pay at checkout or by contacting your organization to pay over the phone or at the front desk.  

  • Choose whether clients must pay their full balance or if they may choose the payment amount. You can also define a minimum payment amount required.

  • If a client has a subscription and there is a credit available in their account, you can automatically use their credit when processing the monthly subscription payment.  

  • Select which methods of payment are accepted when clients pay their balance via their user account. 

You might also be interested in:

How to Select Payment Methods for Items in your Amilia Store?

How Clients can Pay their Balance via their User Account

How are Sales Taxes Calculated in Amilia?

Saved Credit Card(s) and eCheck(s)

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