The network Parent decides whether organizations in its network can create their own memberships to sell.

This article is for organizations who must get a membership from the network Parent before they can sell it in their SmartRec store.

Otherwise, click here to learn how to create a local membership yourself.

With Amilia’s multi-location management, a network Parent organization (e.g., Headquarters, head office, ASO, etc., ) can create memberships that are valid across its entire network of Child organizations (e.g., locations). The Parent can share these memberships with all its Child locations, allowing each one to resell the same membership to its members.
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You can view the memberships sold at your location as well as memberships obtained from the Parent in the Memberships tab. The Parent decides if your organization can create its own memberships, and/or if they must add them from the network.

1. To obtain a membership from the Parent, click New membership: Network membership.

2. This opens the Network Memberships from the Parent that you can add to your location.
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3. There are fixed term memberships and ongoing memberships:

4. You can add one or multiple memberships to your location, one at a time:

5. Click Add to this organization. A success message will confirm it's done.

6. You'll return to Memberships. The membership(s) you added to your location will show a Draft status. Remember to apply a 'Draft' status filter to see them.

8. After you add a membership to your location, it needs additional setup before it can be sold in the SmartRec store. See the next section.

After you add a network membership to your location, there are a few fields to double-check before you can sell it in the SmartRec store.

1. Go to the Memberships subtab to see the list of memberships in your branch.

2. A membership that hasn't been set up yet will have a Draft status.

3. Click the membership's name to open its configuration form and make edits.

4. You can follow along for each section you can edit on a membership (price, ledger code, store display, linked drop-in activities, linked forms, and gender restrictions) by viewing this section in our article: How to create membership.

5. Click Save to save your membership edits.

6. After you edit a network membership for the first time, its status changes from Draft to Active.

1. What permissions do I need to import memberships?

2. What can I expect with billing fixed and ongoing memberships?

3. Can I change the order of memberships as they appear in the store?

To see memberships in the Memberships and Network memberships subtabs, you’ll need the View memberships permission. (Required)
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To import memberships to your branch and make edits, you’ll need the Manage membership configurations permission. (Required)

There are two types of memberships: fixed and ongoing.

Fixed memberships are invoiced just once—at checkout. This means that if a fixed membership lasts 12 months, the client pays a single upfront price that covers the entire duration of the membership.

Ongoing memberships work a little differently. They’re invoiced once at checkout, then continue on a set billing schedule—where new invoices are automatically generated at the start of each billing period. The day the invoice is generated is called the 'Billing day'.

Let’s see how that works for memberships billed on the 1st or the 15th of each month.

Let’s take it a step further. The date a membership is first purchased in the store affects how much is charged at checkout. If a client buys their membership before or after the billing day, the invoice amount at checkout will be prorated accordingly.

In the store, memberships appear in the same order they're listed in the Memberships tab. To rearrange the order: