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Activities configuration export report

View and audit configured setting details for each activity, by program.

Written by Samantha Postlethwaite
Updated over 2 weeks ago

The Activities Configuration Export report provides a complete overview of how activities are configured across a program. It helps admins quickly review dozens—or even hundreds—of activities in one place, without opening each activity individually.

This report centralizes activity settings so that issues can be identified early, such as missing prorating, incorrect registration forms, inaccurate start times, or inconsistent setup across activities.

💡 The activity edit link opens the activity's settings for quick updates.

example of the activities configuration export report in SmartRec

1. How it works

The Activities configuration export report is in the Reports tab, under the Activities section.

Image of where to find the report in SmartRec

1.1 Program selection

This report does not rely on date filters. Admins must select the program(s) they want to include in the export. All activities within the selected program are included in the report.

To reset the selection, refresh the page.
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1.2 Rows

Each row represents one activity, and the total number of rows matches the number of activities (items) in the selected program(s). Rows update automatically based on your selection.

Below, two programs are selected, resulting in 22 activities displayed in the report.

example of programs selected and the number of activities within

2. On columns

The report provides up to 65 columns of data. Use the column picker to show or hide columns, and save your report template if needed.

Click here for the full list of available columns

Here's the name of each column available in the export.

  1. Organization name

  2. Activity Id

  3. Activity edit link

  4. Activity name

  5. Description

  6. Billing Label

  7. Item tags

  8. Status

  9. Program Id

  10. Program name

  11. Category Id

  12. Category name

  13. Subcategory Id

  14. Subcategory name

  15. Registration periods

  16. Contact person

  17. Adult form Id

  18. Adult form

  19. Child form Id

  20. Child form

  21. Activity start date

  22. Activity start time

  23. Activity end date

  24. Activity end time

  25. Total number of occurrences

  26. Calendar invite by email (participants)

  27. Calendar invoice by email (staff)

  28. Price for session

  29. Session spots capacity

  30. Price for drop-in

  31. Drop-in spots capacity

  32. Registration start (drop-in)

  33. Registration end (drop-in)

  34. Drop-in cancellations

  35. Eligible for RL-24

  36. Sales tax

  37. Prorated amount

  38. Prorated amount type

  39. Prorated per

  40. Minimum prorated price

  41. Allow discounts on prorated price

  42. RL-24 time declared in

  43. Tax 1

  44. Tax 2

  45. Tax 3

  46. Payment methods

  47. Installments configuration

  48. Applicable discounts for session

  49. Applicable discounts for drop-in

  50. Include note on invoice

  51. Include location on invoice

  52. Note

  53. Image attached

  54. Minimum age

  55. Maximum age

  56. Age verification date

  57. Skills required

  58. Gender restrictions

  59. Ledger code

  60. Ledger name

  61. Wait list status

  62. Wait list type

  63. Time allowed to claim a spot

  64. Activity date created

  65. Ledger account status


Notable columns include:

  • Activity name and ID – Identify and cross‑reference activities easily.

  • Registration period start and end – Quickly spot incorrect dates or times (for example, 9:00 PM instead of 9:00 AM).

  • Prorating enabled – Verify that prorating is correctly configured.

  • Pricing and capacity settings – Review limits and fee structures at a glance.

  • Configured forms – Confirm which registration forms are attached.

  • Edit link – Open the activity’s edit page directly from the report to make immediate changes.

3. FAQ

1. Does the report include registrations or participants?

2. Can I edit activities directly from the report?

3. Does this report replace the 'Information on the activities of the program' report?

4. When should I use the Activities configuration export?

1. Does the report include registrations or participants?

The Activities configuration export shows configuration data only. It doesn't include participant, registration, or transaction data.

If you're looking for participant data, you may want to try our standard report Activity participant registration information report.

2. Can I edit activities directly from the report?

Edits are not made inside the report, but each activity includes an activity edit link that opens the activity’s configuration page.

3. Does this report replace the 'Information on the activities of the program' report?

This report replaces the older “Information of the activities of the program” report (which is still available for those who want to use it). The legacy report lacks some key data points (such as forms and registration periods), does not support column selection, and does not include edit links.

4. When should I use this report?

This report is designed to support admins and implementation teams at any time, especially before major registrations or go-live milestones.

Overall, it helps reduce errors, saves time, and improves confidence before registration periods open.

* Last updated in January 2026

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