* Admins require certain permissions to import and edit activities *
Before you start
With Amilia’s Network, a Parent organization (for example, YMCA Headquarters) can create activity templates and related programs that Child organizations (such as YMCA branches) can import and sell in their own SmartRec stores. The Parent can choose which activity fields (e.g.,name, description, and more) are locked or editable, depending on how much customization it wants to allow.
1. How to import an activity to your branch
The Activities tab is where you manage all activities offered at your branch and import new ones shared by the Parent organization.
1. Navigate to the Activities tab.
2. Click on the Edit subtab.
3. Click on New Activity.
4. You can import one or more activity templates at a time:
To import one activity template, click in the Actions column to the right of the activity and select Import.
To import multiple activity templates at a time, add a check mark next to each template and click the global '...' icon and click Import.
5. A success message appears. You'll be redirected to the Edit subtab.
6. When you import an activity template, its program, category, and subcategory are imported as well.
Within a program, activity templates that share the same category and subcategory are grouped together.
7. Next, you must set up the activity before it can be sold in the SmartRec store.
2. How to configure activities for sale
Once an activity template has been imported from the Parent, you may configure the activity so it's ready to sell in your SmartRec store.
1. Navigate to the Activities tab.
2. Click the Edit subtab.
3. Make sure the right program is selected in the Program dropdown.
4. Click the activity you wish to edit. This opens its configuration form on the right.
🎗️ Your YMCA Headquarters decides which fields you can edit at your branch. Uneditable fields will appear greyed out, and can differ from one activity to another. You're free to edit all other fields!
5. Start editing the activity fields. Use the article and video in our Help Center for guidance on the process! Be mindful there may be slight differences since the Parent has control over certain activity fields.
6. When you're done editing the activity, click Save. Always Save after any edits!
3. FAQ
1. Which permissions do admins need to import and edit activity templates?
To import activity templates from the Parent, an admin requires:
View programs and activities permission
Modify activities permission
