In the Accounting and finance>Billing subtab, you can view your:
👉 Only administrators with an ‘account owner’ or 'Organization-Billing and sales' permission can view this page in Amilia.
1. Amilia Invoice
Invoices are usually available for download within the first week of each month. Amilia directly debits the amount owing from your organization's bank account, and the payment is posted upon receipt.
Invoices reflect the charges for the previous month. A statement received in January is for charges incurred in December. These charges are based off your Amilia rates, the volume of transactions, payment types processed and the services your organization offered during the billing period. Taxes vary depending on where your organization is located.
Click on the Invoice under the Type column to view it (as shown below). To view a breakdown of the charges in Excel, click Download under the Details column.
💸 Software rates
Software rates are established upon signing the Amilia contract. Note that we are referencing the standard price, although rates can vary with grandfather plans.
▪️ Monthly subscription: This rate is charged monthly for the Amilia subscription.
▪️ Service: A 1% fee is charged on each new invoice item generated in Amilia. Commission per rental contract or booking with an invoice never exceeds 10$. Automated discounts are considered before calculating the service fee. The service fee isn't reduced when a rebate or manual credit note is added to an invoice or in a client's account, nor is it reimbursed for canceled registrations and/or manual fees.
💸 Payment rates
A discount fee (%) and a flat rate fee ($) is charged on each credit card and/or eCheck transaction. Paysafe does not reimburse discount fees on reimbursed payments. In addition, there is a 0.30$ fee applied for online refunds.
▪️ Can/US credit card: 2.85% + 0.30$ fee per credit card transaction processed through Amilia and/or with an integrated handheld terminal.
▪️ eCheck: 1% + 0.50$ transaction fee per eCheck processed directly through Amilia.
💸 Network assessment fees
With Amilia Payment, all the payment processor's charges appear directly on your Amilia invoice.
▪️ Payment processing: Small fees applied by the credit card companies (Mastercard, Visa) for reasons such as foreign credit cards and improving online payment security.
▪️ Chargeback: If a client calls their bank to dispute a transaction, the credit card issuer can file a chargeback. The disputed payment is then debited from your merchant account (visible on the Merchant account page) and a chargeback fee will appear on your next Amilia invoice.
▪️ Reversal: In the case of a chargeback, if the client's bank determines there is no wrongdoing, it will reverse the payment back to your merchant account (visible on the Merchant account page) and a reversal credit will appear on your next Amilia invoice.
▪️ Return: 10$ is charged for each eCheck payment that fails or is reversed.
💸 Miscellaneous fees/credits
These can include fees for professional services (training), the Activity Messenger app, and/or credits in the event of a billing error.
2. Account, Billing Contact, and Merchant Account Information
Details about your account, billing contact and the payment processor (Paysafe) are available in the Billing subtab upon activating your organization's Amilia account. If you have any questions, please contact us at firstname.lastname@example.org or speak directly with your Customer Success Manager.
Here's what you should know:
The contract start date refers to the most recent contract signed with Amilia. Included in the agreement is the payment type (e.g. pre-authorized debit) that Amilia is authorized to use to debit the balance owing on your invoice.
The Billing contact is sent an email letting them know the Amilia invoice is ready. Contact us at email@example.com if you wish to update your billing contact.
The Merchant account information is only visible once your merchant account has been approved, and is required for you to process online credit card and/or eCheck payments.
3. Amilia Rates
Your Amilia rates are used to tally the software and payment charges on your monthly invoice. You can view how the rates were applied to each invoice item and/or transaction during the billing period by downloading the Breakdown.
To see how much service fees (i.e.,commission) was charged on each item invoiced (including rental contracts and administrator bookings with an invoice) click on the Software tab in the excel report.
To see how much fees were charged on each payment transaction via Amilia (including payment transactions made with an integrated handheld terminal), click on the Payment tab in the excel report.