Simplify the process by prompting your clients to choose a fitting date and leave a deposit towards their outfit as they register.

We suggest using one of two workflows. Each consists of supplying registered participants a secret link they can use to register to costume tryouts. Additionally, mandatory merchandise must be purchased to serve as down payment for their uniform.

Contact us at support@amilia.com if you require a costume measurement chart.

How it Works

Workflow #1:

Workflow #2:

Workflow #1 - Setup in 3 Steps

Step 1 - Create your recital costume(s)

In the Store>Merchandise subtab, create one or more costumes:

  • The Selling price is the deposit amount for the costume.

  • Taxes should be Waived.

  • The Inventory quantity should be 0.

  • The Store display should be Keep Hidden.

Step 2- Link your merchandise to applicable activities

In the Activities>Edit subtab, edit the applicable activities:

  • In the Merchandise section, toggle the applicable costume(s) to Mandatory.

  • Save your activity when finished.

Step 3- Create a hidden activity 

In addition to your regular activity, create a hidden one for the size and measurement day(s). The link to the hidden activity will be emailed to registered participants.

  • Within the same program, create another activity.

  • The name should specify it is for costume sizing.

  • Under Status, toggle to Hidden. Note the secret link.

  • Under Session, put the cost at 0$.

  • Save the activity. Repeat for as many activities as necessary.

What to Expect during Registration

  • Choosing the activity will prompt clients to add the costume to their cart.

  • At checkout, clients are charged for the activity and the costume deposit.

  • View the list of registered participants via the Activities>Registration subtab and send an email which includes the hidden link to the hidden Costume Sizing activity.

  • Using the link, clients can register to the sizing activity at no charge.

  • The list of registered participants will be those expected for costume sizing.

Workflow #2 - Setup in 3 Steps

Step 1- Create your recital costume(s)

In the Store>Merchandise subtab, create one or more costumes:

  • The Selling price is the deposit amount for the costume.

  • Taxes should be Waived.

  • The Inventory quantity should be 0.

  • The Store display should be Keep Hidden.

Step 2- Create your Hidden Program for costume fittings

A hidden program will house your costume fitting activities. The link to this program will be included in the client's purchase confirmation. In the Activities>Program subtab:

  • Name your program to clarify it's for costume tryouts.

  • The registration forms should be the same as applied to your original program

  • Activity view should be Session.

  • Do not check the Visible to Clients box. This program should be hidden.

  • Take note of the secret link.

  • Return to the program that houses your activities.

  • Scroll to the Confirmation of Registration section.

  • Include instructions and add the hidden link from your hidden program.

Step 3- Create costume fitting activities in the Hidden Program

In the Activities>Edit subtab, create your costume fitting activities.

  • The name should specify it's for costume sizing.

  • Under Status, toggle to Normal.

  • Under Session, put the cost at 0$.

  • In the Merchandise section, toggle the applicable costume(s) to Mandatory.

  • Save the activity. Create as many sizing activities as required.

What to expect during Registration

  • Clients will purchase the activity as usual.

  • At checkout, clients will be charged for the activity.

  • A link to the hidden program will be available on their purchase confirmation.

  • Clients will follow the link to register to another activity intended for costume tryouts.

  • Choosing the activity will prompt them to add the costume to their cart.

  • At checkout, clients will be charged the deposit for the costume.

  • Access the list of registered participants to the hidden program and activities via the Activities>Registration subtab.

  • The list of registered participants will be those expected for costume sizing.

If you'd like to share your experience using these workflows or have a method of your own to suggest, do not hesitate to contact us at support@amilia.com!

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